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Privacy Policy

Last Updated: March 2026

1. Introduction

Voice2Jobs ("we," "our," or "the Company") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, store, and share your data when you use the Voice2Jobs platform, including our AI-powered quoting tools, mobile applications, and related services.

2. Data We Collect

We collect the following categories of data to provide and improve our services:

  • Voice Recordings: Audio captured through the app for transcription and quote generation.
  • PDFs & Blueprints: Documents uploaded for analysis, including architectural drawings and project specifications.
  • GPS Metadata: Location data associated with job sites and field recordings.
  • Payment Information: Billing details processed securely through Stripe for subscription management.
  • Usage Analytics: Interaction data, feature usage patterns, and performance metrics to improve the platform.
  • Account Information: Name, email address, company details, and role within your organization.

3. AI Processing Disclosure

Voice2Jobs uses AI models to process voice recordings, analyze documents, and generate quotes. AI processing is subject to the following:

  • AI services are dependent on Google's infrastructure and subject to uptime and availability.
  • AI outputs are generated suggestions and may contain errors. Users must review all AI-generated content before use.
  • Processing occurs in real-time and results are stored in your account's private context.

4. AI Training Policy

Voice2Jobs does not use your data to train AI models. Your voice recordings, documents, quotes, and all other user data remain private and are used exclusively within your account's context to provide services to you. No user data is shared with third parties for the purpose of AI model training or improvement.

5. Data Retention

Data retention periods vary based on your subscription tier:

  • Professional Tier: Data is retained for 1 year from the date of creation. After this period, data is permanently deleted unless required by law.
  • Ultimate & Enterprise Tiers: Data is retained for 7 years in our immutable Audit Vault to meet regulatory and compliance requirements.

Upon account termination, data is deleted in accordance with the retention policy for your tier, unless legal obligations require extended retention.

6. GDPR Compliance (European Union)

For users in the European Economic Area (EEA), we comply with the General Data Protection Regulation (GDPR). Under GDPR, you have the right to:

  • Access and receive a copy of your personal data.
  • Rectify inaccurate or incomplete personal data.
  • Request erasure of your personal data (subject to Audit Vault retention requirements).
  • Restrict or object to the processing of your personal data.
  • Data portability in a machine-readable format.
  • Lodge a complaint with a supervisory authority.

Our legal bases for processing include: performance of a contract, legitimate interests, and consent where applicable.

7. PIPEDA Compliance (Canada)

For users in Canada, we comply with the Personal Information Protection and Electronic Documents Act (PIPEDA). In accordance with PIPEDA:

  • We obtain meaningful consent before collecting, using, or disclosing personal information.
  • We limit collection to information necessary for identified purposes.
  • Personal information is protected by appropriate security safeguards.
  • You may request access to your personal information and challenge its accuracy.
  • We are transparent about our policies and practices for managing personal information.

8. CCPA Compliance (California)

For California residents, we comply with the California Consumer Privacy Act (CCPA). Under the CCPA, you have the right to:

  • Know what personal information is collected, used, shared, or sold.
  • Delete personal information held by us.
  • Opt out of the sale of personal information.
  • Non-discrimination for exercising your CCPA rights.

Voice2Jobs does not sell personal information to third parties.

9. Third-Party Services

We use the following third-party services to operate the platform:

  • Google (AI Processing): AI models for voice transcription, document analysis, and quote generation.
  • Stripe (Payments): Secure payment processing for subscription billing. Stripe's privacy policy governs payment data handling.
  • Supabase (Storage & Authentication): Cloud database and file storage for user data, documents, and application state.

10. Your Rights

Regardless of your location, you have the following rights regarding your data:

  • Access: Request a copy of all personal data we hold about you.
  • Deletion: Request deletion of your personal data, subject to Audit Vault retention requirements and legal obligations.
  • Portability: Receive your data in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us using the information below.

11. Contact Information

For privacy-related inquiries, data access requests, or to exercise your rights, please contact us at:

Voice2Jobs Privacy Team
Email: privacy@voice2jobs.com
Address: [Company Address Placeholder]